Officer Duties / Expectations

HOSA Officer Expectations

Show intense interest in the HOSA program and be optimistic about its success
Seek to inspire interest and optimism in others
 Make the group aware of individual abilities and willingness to work
Be willing to accept responsibility, and to share responsibility with others
Give proper recognition to others for work well done
Be able to lead a discussion democratically
Be pleasant and cheerful
Keep the school administration informed of HOSA activities

Participate in a competitive event(s)

Be prompt and attend all meetings

Maintain good communications with officers & advisers

Learn to delegate; let others have opportunities for leadership

Promote membership

Participate in club fundraisers

Participate in a committee functions

Maintain good grades

No referrals or detentions

Be aware that you represent your club at all times; you are a role model!

 

Duties and Responsibilities

President

The person accepting the office of President assumes the responsibility of doing everything possible to make his or her HOSA group a stronger, better organization than it was before he/she was installed as President.

An effective President will be familiar with the HOSA Constitution, have a working knowledge of the State, Regional, and National Program of Work, understand the organization and operations of HOSA, and know the names of state, regional, and national officers.

The President MUST realize that he/she cannot assume the responsibility of doing everything. The President’s task is to “direct” and “guide.” The ability to delegate responsibility without being “bossy” must be cultivated and practiced.

At times, during the year, the President will need to appoint committees. As a rule, appointments to committees should be done during a meeting. The President should spread the responsibilities of serving on committees by giving such jobs to several HOSA members, and by not using the same members over and over. A mixture of experienced members and younger members should be sought for each committee. Committee work provides opportunities for leadership training. The President is an ex-officio member of all committees, and may help in the efficient and effective operation of any committee, if it becomes necessary.

The President will need to work closely with the Advisor(s) in planning meetings. Meetings with officers and chairmen of all standing committees are valuable aids in planning for meetings. The President presides over all such meetings, directs the discussion, sees that all plans for meetings are made and then announces specific topics for meeting discussion several days prior to the meeting.

The President is often called upon to represent his/her organization at civic clubs, national and state education and professional associations, and other community organizations.

When presiding, the President should not take part in discussion other than to see that the question before the Chapter is clearly understood before action is taken. The President should not take sides. Should he/she wish to discuss the question, the Vice-President should be asked to preside until the President has expressed his/her opinion.

The President works for the good of the entire organization. 

The primary duties of the President are to:
  • Lead the organization;
  • Develop the agenda and have it approved by an advisor
  • Preside at business meetings; and
  • Appoint committees. 

When presiding at meetings, the President will:

  • Know and follow the rules of parliamentary procedure;
  • Have minutes of previous meetings approved;
  • Follow a definite order of business;
  • Recognize a speaker when he/she is standing and after the Chair has been properly addressed
  • Confine discussions and motions to business that is before the house;
  • Make sure that motions and amendments are clearly understood;
  • Require seconds to motions and amendments before proceeding;
  • Call on individuals when they can make valuable contributions;
  • Make every matter of business a democratic expression of the group;
  • See that the Secretary is making proper record of the proceedings;
  • Ask for the Advisor’s opinion, if necessary;
  • Call for order when necessary;
  • Refrain from doing most of the talking; the President directs the discussion.

Vice-President

In properly organized Chapters, the Vice-President is no longer the “forgotten one” of the Chapter. Instead this individual is one of the busiest officers in the Chapter.

The Vice-President should know the Creed, Motto, and the Purposes of HOSA and should have the ability to handle meetings and know parliamentary procedure. Moreover, this individual should be familiar with the committee organization of the Chapter.

One of the important jobs of the Vice-President is to get the Chapter’s Program of Work and activities set up early in the year. This should be done with the cooperation of all officers and committee chairmen. The Secretary should have a copy of the completed program in the Secretary’s book. The Vice-President should see that a copy of the Program of Work/activities is mailed to the HOSA Specialist in time to meet the requirements for a Chapter rating, if such is part of the state’s program. This officer will need to be familiar with setting up the program of activities and should assist with the conduct of meetings, committees, and assist the Secretary in preparing the program for each Chapter meeting. This should be done well in advance of the meeting and posted on the bulletin board.

Briefly, the main duties and responsibilities of the Vice-President are to:

  • Assist the President;
  • Have charge of setting up and carrying out the planned HOSA activities;
  • Preside in the absence of the President;
  • Assume responsibility for room arrangements at all meetings;
  • Be responsible for a report on accomplishments to the Chapter at the end of the year.

Secretary

  • Prepare and read the minutes of the Chapter’s business meetings and the meetings of the officers;
  • Prepare the written agenda of each meeting for the President, listing the order of business;
  • Answer all correspondence promptly and file the letter and the reply for future reference;
  • Keep a membership list and record of attendance at meetings;
  • Call meetings to order in the absence of the President and Vice-President/President-Elect and entertain a motion for a temporary chairman;
  • Count and record rising vote when taken;
  • Keep the permanent records of the Chapter;
  • Read communications at meetings;
  • Collect and record reports of all committees and all written resolutions.
  • Prepare for each meeting the following: Secretary’s book and minutes of previous meetings;

Treasurer

A good Treasurer contributes much toward the efficiency of the Chapter and should be accurate, prompt, and resourceful. 

 The duties of the Treasurer include the following, to:

  • Receive and act as custodian of Chapter funds;
  • Keep the financial records of the Chapter and make payments as directed by chapter advisor;
  • Cooperate with the chairman of the finance committee;
  • Assist in preparing an annual budget of estimated receipts and expenditures;
  • Devise appropriate ways and means of financing Chapter activities;
  • Cooperate with the Secretary in keeping an accurate membership roll;
  • Prepare monthly financial statements and reports of special projects.

Parliamentarian

The duties of the Parliamentarian include the following, to:

  • Be prepared to advise the presiding officer and other Chapter members on points of parliamentary procedure;
  • Have reference material pertaining to acceptable parliamentary procedure available;
  • Be very alert and call attention to significant irregularities with thought about the fair and equal rights of all members;
  • Assist Chapter members in understanding the fundamental purposes of parliamentary procedure;
  • Be dedicated to seeing that no business is conducted within the Chapter without the application of parliamentary procedure.

 

Historian

The duties of the Historian include the following, to:

  • Be the official chapter photographer at all HOSA activities
  • Maintain Photo Collection—organize-store & share
  • Maintain HOSA Bulletin Boards.
  • Maintain chapter digital scrapbook

 

Reporter

The duties of the Reporter include the following, to:

  • Submit School PA Announcements
  • Process press releases to newspapers, radio, T.V., etc.(local, state, and national level)
  • Keep an up-to-date website and GoogleDoc
  • Inform elected officials about HOSA activities and achievements
  • Publicize chapter meetings using the provided template for meetings

Czar

The duties of the Czar include the following, to:

  • Presides over and conducts meetings of committee
  • Takes leadership role in working with other committee members
  • Coordinates committee meetings and activities with chapter advisor
  • Keeps committee meetings and activities on task
  • Reports committee progress and motions at chapter meetings